Clerk Services

The Township Clerk’s department is the secretary of the municipality, responsible for all manner of record-keeping throughout the administration. The Township Clerk has a special role as secretary to Council with responsibility for keeping the minutes of Council meetings. Other staff members in this Department have a wide variety of duties that are either extensions of this core function or adjuncts to it.

Operating the Clerks Office in accordance with the statutory requirements of the Municipal Act, Planning Act and other related statutes, as well as directions from Township Council
Providing legislative support to Council
Preparing Agendas, Minutes, By-laws and Agreements and related corporate documents
Commissioning documents, issuing marriage licenses, conducting civil marriage ceremonies, issuing burial permits

Recording Council proceedings and maintain the official records of the Township (by-laws, minutes, agreements etc.)
Responding to requests for access to municipal records received under the Municipal Freedom of Information and Protection of Privacy Act
Serving as a general information office with respect to a broad range of inquiries from the public
Conducting municipal and school board elections
The municipal lottery licensing program

The Township Clerk is responsible to record all resolutions, decisions and other proceedings of Council, and to keep the originals or copies of all by-laws and of all minutes of the proceedings of Council.

Learn more about the MFIPPA

The Township office is no longer processing requests for Criminal Record Check/Vulnerable Sector Checks. The OPP is now processing online applications. Visit opp.ca. The price for a record check of any kind is $41.00. However, police checks required for volunteer positions are free so long as the applicant has a letter from the organization.

Please Note: Any CAS kinship or adoption applicants are to attend the Ingersoll or Tillsonburg detachments as the Township office is unable to process these applications.

Check here for information and what may be required for a Criminal Reference Check/Police Check.

Clerk Services

Responsibilities of the Clerks Department

Records Management

Criminal Reference (Police) Check